Privacy vs. Security: What’s the Difference?

Often times the terms privacy and security are interchangeable in the online space, however, that is not the case. They are both different and equally important in terms of online safety.

The below article will discuss in depth what the differences are between privacy and security, and what you can do to enhance your privacy and security in the online space.

https://www.howtogeek.com/765272/privacy-vs-security-whats-the-difference/

10 Essential Keyboard Shortcuts for Browser Tabs

Using keyboard shortcuts daily can end up saving quite a bit of time and can become essential in your day to day time online. 

Shortcuts can assist you in opening a new tab, a browser incognito, switching from one tab to the next along with many other time saving, repetitive actions. For example, if you’ve ever accidentally closed a tab and wanted to reopen it, try this keyboard shortcut Ctrl+Shift+T.

The article linked below will demonstrate how to do the above listed and other essential keyboard shortcuts for Chrome, Edge, Safari, Firefox, and other browsers.

https://www.howtogeek.com/766390/10-essential-keyboard-shortcuts-for-browser-tabs/

How to Unshare a Google Doc

It’s become so easy to share Google Docs and files with others, and it is just as easy to unshare a Google Doc.

Whether you have shared the Google Doc by sharing the link, or by adding their email to the file you can easily unshare the Google Doc — the steps are just slightly different. The article linked below will walk you through the process for each way to unshare the Google Doc depending on the method in which it was originally shared. 

https://www.howtogeek.com/760665/how-to-unshare-a-google-doc/

 

Update to Microsoft 365 and Outlook for Windows connectivity

Reminder: Update to Microsoft 365 and Outlook for Windows connectivity
MC294992 · INFO-TECH MONTREAL
Final Reminder: As previously announced (MC229143 – December ’20, MC274503 – July and MC288472 – September), to ensure that we meet performance expectations, we are updating the supported versions of Outlook for Windows that can connect to Microsoft 365 services.

Note: Effective November 1, 2021, the following versions of Outlook for Windows (starting with Outlook 2007, in a phased rollout), will not be able to connect with Office 365 and Microsoft 365 services.

  • Additional Apps and Versions have been added since last communication.
Office and Microsoft 365 Apps Outlook for Windows Version
Office 2007 All Versions
Office 2010 All Versions
Office 2013 Versions prior to 15.0.4971.1000 of Office 2013 (Service Pack 1 with the October 2017 Update)
Office 2016 MSI Versions prior to 16.0.4600.1000 of Office 2016 (With the November 2017 Update, KB 4051890)
Microsoft 365 Apps for enterprise;(formerly Office 365 ProPlus) 1705 and older
Microsoft 365 Apps for business(formerly Office 365 Business) 1705 and older

Key Points:

  • Major: Retirement
  • Timing: November 1, 2021
  • Action: Ensure Outlook for Windows client are updated accordingly

How this will affect your organization:

Versions that are newer than minimum version requirements listed above, but are not the currently supported version, may experience connectivity issues.

To see a list of the currently supported versions, visit Update history for Microsoft 365 Apps (listed by date) (for Microsoft 365 Apps) or Latest updates for versions of Office that use Windows Installer (MSI) (see “Latest Public Update” for Office 2013 and 2016).

Supported versions of Outlook for Windows in Office and Microsoft 365 will continue to connect to Microsoft 365 services as expected.

What you need to do to prepare:

We recommend that all users upgrade to the supported versions of Office and Microsoft 365 Apps.

What happens when your cloud server is compromised in a DDOS?

It is hard to comprehend how far the information technology landscape has advanced in the past few decades – imagine living back in the 1980s when a personal computer was a luxury item for a home, using old faithful MS DOS for your operating system and a floppy disk for storage? Jump forward just 40 years to today, where a microchip can be hidden inside a pinhead, and your backup storage is almost entirely virtual. What does this mean for internet security? You may have heard about recent attacks on Voice Over Internet Protocol (VOIP) providers in Canada – hackers are rife and they are getting bolder and more invasive with every passing day. A physical, old-fashioned phone line is almost impossible to compromise since the physical infrastructure would have to be damaged. Not so for a VOIP line, which is hosted entirely in the cloud.

 

One of the main and very popular ways your cloud server can be attacked by a hacker or group of ‘bad actors’, is known as a Dedicated Denial of Service (DDOS) attack. This is not something reserved for the uninformed, it can happen to even the most cautious, well-protected systems, including the big guns with all the most advanced security measures in place. 

 

When a cloud server is compromised, all services operating from that server can go down. There is nothing that your IT service provider can do about this. The difference here is dependent on your backup infrastructure. If a multinational corporation like Microsoft gets attacked in a DDOS, they have an enormous support structure, and will easily be able to redirect your cloud storage to another server that has not been compromised. You may recall a few years back that Apple was hit by a cyber-attack, in which confidential photos of celebrities were leaked. Although the corporation denied any breach in its systems, they confirmed that the leak occurred, and put it down to the fact that users were not making use of 2-factor authentication and other security measures to protect their accounts. Whatever the reason was, the fact remained that Apple, a giant and leader in many IT related arenas, was breached. It can happen to absolutely anyone.

 

It is important for businesses to be aware of this possibility and understand that although cloud storage is extremely convenient, it may not be wise to rely on it as the only way to manage or back up your systems. If you are in a position to be able to provide both physical servers and cloud storage, you have extra protection against information leakage. If you are hosting clients through your cloud storage, you will need to inform them of the outage and make an alternative plan until you resolve the problem.

 

Here is the bottom line: 

  1. A DDOS can affect absolutely anyone – no matter how secure your network and servers are.
  2. Your IT company cannot do much about or against a DDOS.
  3. If you have the infrastructure to host multiple servers, you can switch to another one, but unless you are a multinational corporation, this is a very expensive option.
  4. In some cases physical onsite or hosted server storage as a backup to the cloud can be ideal.

For more information and to discuss the benefits of in-house or local server maintenance versus cloud storage send us a message or learn more about cloud solutions today.

How to Automatically Forward Emails in Microsoft Outlook

Do you often find yourself forwarding the same kind of emails over and over again? 

 

Why not automate the process! The article linked below will teach you how to automatically forward emails in Microsoft Outlook. This is a seemingly easy process that can help to free up some time in your day. 

 

This can work for specific types of emails that you would like to automatically forward by setting a rule that they get forwarded or you can easily do it for all emails as well. This article will walk you through the steps to do on both your desktop version of Microsoft Outlook or the web version. Have a read through and learn how.

 

https://www.howtogeek.com/759918/how-to-automatically-forward-emails-in-microsoft-outlook/

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