What Are The Benefits of Managed IT Services?

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A managed service is any task that a third party is engaged in, primarily in the area of enterprise managed IT services. Managed services enable you to delegate general tasks to an expert to reduce costs, improve quality of service, or free up time for internal teams to perform business-specific tasks. Companies that offer these types of services are called managed service providers (MSPs).

The increasing trend of remote work and the surge in demand for IT services have propelled the industry into high demand. Employers are striving to adapt to more flexible work arrangements, leading to a growing IT services market value estimated at around $32 billion in Canada in 2025. Businesses of all scales are embracing related services, highlighting the indispensability of IT services in this landscape.

While the advantages of IT project management services may not be immediately obvious, we wanted to highlight the ones that make IT outsourcing a valuable investment. Let’s explore some of these benefits.

Benefits of Managed IT Services

Going to a trusted IT provider gives you additional benefits, such as:

1 – Avoid Sunk & Operational Costs

Managing an internal team means you have significant sunk costs, such as monthly salaries, benefits, insurance, and office maintenance. In addition, training staff to familiarize themselves with your existing systems and processes, takes time and money. By outsourcing your IT initiatives to professionals, you reduce the significant capital costs of managing systems in-house, and add little or no value to your business. In addition to reducing your capital expenditures, managed IT services also help reduce your IT costs. For example, Managed Services helps you save on:

  • Consultation
  • Licensing
  • Training
  • Emergency repairs.

You also benefit from lower labor rates when you sign the Managed Service Level Agreement, which also saves you time.

2 – Faster Response Time

In today’s business world, downtime and technical difficulties need to be mitigated, to fully leverage the employees of any given organization. Particularly during busy periods, on-demand support is required to keep your team productive. With a support provider at your side, in the case of an emergency, help is available to your users, day or night, during weekends and even on holidays.

3 – Expertise & Experience

The key benefits of selecting the right managed IT services, include having access to a team that has the qualifications, training, certifications, and experience, specific to your industry. A managed service provider gives you access to first-rate IT administrators with specific skills, so you don’t have to find and hire them yourself. In partnership with an IT support company, your business also has access to the latest technologies on the market, which can be implemented quickly and smoothly.

4 – Proactive Monitoring & Problem Resolution

In addition to accessing experts in this field that you would otherwise be unable to afford in-house, you also benefit from proactive solutions, which are preventative in terms of mitigating risks and any possible data infringement or loss, when working with managed services providers. Monitoring and managing your IT helps detect problems, before they get worse.

Managed IT not only delivers a rapid response, but also ensures business continuity with minimal downtime.

5- Data Compliance Support

Many organizations are required to meet strict standards and requirements for integration with their IT initiatives.

These standards set out specific rules for privacy, financial services, retail establishments, and health care reporting and security, with which managed providers are familiar.

6 – Cybersecurity Support

Outsourcing to a managed service provider well-versed in cybersecurity and compliance can significantly mitigate the risks associated with credit card usage, customer data protection, and potential leaks of sensitive information.  Managed Service Providers are adept at implementing robust security policies that guarantee your organization aligns with stringent security standards, positioning it as a low-risk entity. By entrusting their compliance needs to experts, businesses can focus on their core operations while having peace of mind knowing that their data and customers’ information are safeguarded against cyber threats and vulnerabilities. Partnering with a managed service provider not only enhances the security of your data but also ensures regulatory adherence and fosters trust among your customers.

7 – Single Point of Contact With Sellers

Maintaining a client list for each piece of IT equipment is a daunting challenge for many organizations. Fortunately, managed service providers handle hardware and software vendors, so you don’t have to go through complicated technical conversations, and can get the best price for equipment, through wholesale purchasing power.

  • Support your infrastructure with our comprehensive managed services
  • Assist users and remote sites, with our on-site support
  • Your end users’ devices will be safe and secure, with our managed desktop solutions
  • 24/7 monitoring of your environment will be provided with our server management solution

8 – Reduce Time to Market

IT management that incorporates cloud computing technology can revolutionize the way businesses operate by providing high-speed resources that eliminate IT inefficiencies. By leveraging cloud computing services, organizations can streamline their operations, increase productivity, and reduce time to market for products and services.

One of the key benefits of cloud computing in IT management is its scalability. Businesses can easily scale up or down their IT resources based on demand without having to invest in expensive hardware infrastructure. This flexibility allows companies like yours to adapt quickly to changing business requirements and ensures optimal resource utilization.

9 – Mitigate Risk

Every commercial investment carries some degree of risk. Here are some of the things you have to deal with:

  • Financial conditions
  • The evolution of technologies
  • Government regulation and changing market conditions

Outsourcing your IT helps mitigate typical business risks. You’ll be dealing with a lot of experts who know the ins and outs of the entire industry; they will make sure that your organization meets all the security standards, as well as security and compliance issues.

Conclusion

Although you may be tempted to manage all the technical work in your company yourself, it is not always the best use of your time or that of your employees. You only have a short window throughout the day to get things done, so you need to liberate as much time as possible to focus on your most important tasks. The benefits of managed IT services will help you accomplish this, while providing an IT infrastructure that meets your business needs.

With over two decades of experience, Info-Tech Montreal is well-equipped to help you achieve your goals by providing a wide range of services, including IT consulting, cybersecurity solutions, cloud computing services, and more. Whether you are looking to streamline your business operations, enhance efficiency, improve security measures, or scale your IT infrastructure, our expertise and resources support you every step of the way. Here are 5 reasons your business needs an MSP like Info-Tech Montreal.

How Your Company Benefits from Outsourcing IT

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Outsourcing is the business of delegating a portion of your activities to a person or organization outside of your own. You can outsource the production of goods, manufacturing, or the provision of a service, such as transportation or payroll processing, to a third party.

Outsourcing is often first associated with production, in countries such as China and Mexico. But you can also entrust a single item, to a local partner. We also see that instead of expanding a company’s facilities, and adding to its fixed average costs, when reaching maximum capacity, some companies decide to outsource some of its storage needs.

In order for an IT company to stand out and generate a significant revenue, it requires visionary management.

In regards to adapting to new technologies, and the integration of IT tools within your organization, it is imperative for you to understand the key elements of any potential or applicable IT service contracts.

Leveraging an IT service provider to develop, improve, fix or maintain a software application, piece of hardware or computer network, or to train staff within a company, is quite common.

Subcontracting involves delegating the execution of a task or even an entire project to an external company, known as a subcontractor. There is therefore a client (company wanting to outsource), as well as a subcontractor (fulfilling the client’s needs).

In the IT sector, subcontracting is very common. Companies specializing in computer services may subcontract certain types of work for various reasons.

The 3 types of subcontracting are as follows:

Specialty subcontracting:

Need to outsource the project to a specialist because there is a lack of in-house technical skills. For example, developing a project on a new framework that is not managed internally.

Subcontracting of capacity:

Lack of time in-house to carry out the project even if the technical skills exist within the company. As a result, outsourcing is required, in order to meet deadlines, or to make certain approaching deadlines more achievable.

Contract subcontracting:

When a subcontracted project that was assigned to a provider, is subcontracted a second time, to yet another organization.

How does it work?

IT subcontracting operates on the same principle as any type of subcontracting. The ordering company produces specifications, illustrating all that needs to be delivered, whether it is functional (including features and functionality required), technical (technologies that should be used, operating systems and hardware required) or even the expected delivery time.

Once specifications have been produced, the ordering company may either:

Solicit its panel of service providers

Solicit new service providers through the publication of a call for tenders

Large companies generally have trusted partners listed in their purchasing department. First, they will therefore solicit all their identified IT partners in order to find the best technical and financial proposal.

If none of the known partners are available or qualified for this project, then the contractor will generally turn to the publication of a call for tenders.

What types of IT projects can be outsourced?

Subcontracting allows many services companies to develop new projects quickly and easily. Any type of project can be contracted out. Whether it is the management of a computer network, the development of a tailor-made software or IT managed services.

The following is a list of computer projects that can generally be outsourced:

  • Management of a computer fleet
  • Custom software development
  • Software architecture for new projects
  • IT Maintenance
  • Enterprise Cyber Security Management
  • Development of an artificial intelligence algorithm
  • IT Project Management
  • Technology Consulting

What are the advantages of subcontracting?

Subcontracting makes it possible to develop new projects more quickly. Companies often rely on subcontracting due to a lack of time or in-house skills.

Subcontracting therefore allows, for example, a temporary peak in activity to be met, without having to recruit or expand in the long-term. Subcontracting therefore makes it possible to gain flexibility and agility. It opens the doors to all the possible and imaginable skills.

For example, you want to add a touch of artificial intelligence to your current process? This may be possible thanks to outsourcing! Consult with your trusted IT partner and they can connect you with an AI expert, and then manage and subcontract the project for you.

Cost reduction

A company often chooses to outsource part of its business to reduce costs. For example, a part can be produced by a supplier at a more affordable price than if the company invested in-house to manufacture it. It can also clean up the balance sheet by eliminating assets and stabilizing cash flow.

Access to expertise

Many companies also choose subcontracting because it gives them access to cutting-edge expertise or technology that they do not have or have in limited capacity.

Strategic use of resources

Outsourcing also allows you to add resources during peak periods, or to reserve them for high-value-added tasks. To achieve this, you need to consider the fundamental mission of the company and the necessity and cost to continue certain activities internally.

Quick adjustment to market

A company may also decide to subcontract when the market is changing rapidly, and it does not have time in the short term to become familiar with a new field. A good example is the high popularity of e-commerce, and the sudden volume of orders to process. Several contractors decided to outsource the processing and shipping of their orders, because they had neither the knowledge nor the human and physical resources to do so themselves. However, they still wanted to take advantage of these business opportunities.

How does technology facilitate outsourcing?

While outsourcing was previously complex to manage due to manual processing of information, technology has greatly simplified and accelerated exchanges.

Management systems also provide a wealth of information for real-time production monitoring. It is also possible to access the status of orders and the level of stock available. In addition, it is recommended to be transparent with your subcontractor, for example by giving them a good overview of the work to come.

In conclusion, outsourcing is not the cure for all ills, but it can be an interesting avenue to explore depending on the specific context and objectives of your business.

Difference between MSPs and IT Guys

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What is the difference between an IT guy and an MSP?

Many confuse IT guys with Managed Service Providers (MSP), also known as Managed Computing Services, to the point that even some engineers mix up the two terms, using them synonymously. These two trades, although they are within the same sector, are quite distinct. Here’s how to distinguish between the two of them!

The role of the IT person

An IT person can cover a wide range of missions in the field of IT. Specialized or versatile, they must resolve IT problems that a company would face, and deal with the challenges of adapting new technologies. However, an IT guy is usually a one man show who bases their day on their client’s emergencies. This means that they work under a reactive “Break Fix” model.

Using the “Break-Fix” model, both the client and the IT guy await for a problem to arise. These problems can impact efficiency and productivity within the workplace. In addition, an IT guy would likely be unable to resolve the issue right away, as they would likely be physically located elsewhere, working on other client accounts.

Contrastingly, an MSP will provide a proactive service by implementing an RMM (Remote Monitoring Management). The RMM is a tool used by MSPs that allow them to monitor and resolve issues that may arise.

Whether tackling a hardware or software project, IT people analyze the needs of their clients in order to offer them solutions that are best suited to their particular situation. To stay on the cutting edge, the IT specialist keeps up-to-date with new technologies, security, best practices, and innovations in his field.

They are responsible for the effective implementation of computers. In addition, they manage the physical maintenance, as well as the installation of software. They must also ensure that all licenses are up to date.

IT experts are also required to organize network infrastructure, to ensure accurate transmission of information, based on various types of permissions. In this respect, they play the role of administrator and distribute the use permissions according to the levels of authorization required for each user.

The IT guy trains a company’s staff on how to use their new tools, and (hopefully) creates a manual so that another technician can intervene in his absence.

The mission of an IT professional:

The computer scientist ensures the proper functioning of various devices and tools:

  • editing of technical specifications according to users’ needs
  • choice of physical material, and possibly assembly
  • establishment and administration of the network
  • software installation and staff training
  • digital security management
  • computer software and hardware maintenance

What are Managed Service Providers (MSP)?

A Managed Service Provider is a third-party company, primarily specializing in the area of computer services for businesses. Often referred to as ‘outsourced IT or Remote Help Desks’ or Virtual CIOs. Managed Service Providers allow for various complex tasks to be delegated to a team of experts, that have their own specialties, but together form a cohesive and highly effective team. This can reduce costs for companies, improve overall service quality or free up time for internal teams, within a company, allowing them to focus on their core activities, rather than working on IT tasks. Companies that provide this type of service are called MSPs or Managed Service Providers.

Benefits of using a Managed Service Provider in Montreal

Managed Service Providers can be just as beneficial to large, well-established companies, as they can be to small businesses or start-ups. They provide various benefits, including:

  • Filling in the skills gap
  • Saving money
  • Increased reliability

Filling in the skills gap

Managed Service Providers can be very useful to teams who lack the time, skills or internal experience needed to manage certain business functions, without outside assistance, or to those who choose to focus their efforts on other tasks. When an expert is in charge of providing a service, teams can favour innovation, since they are no longer bogged down by routine tasks.

Save money

Managed Service Providers generally offer cloud computing services. These services can lead to savings in terms of personnel and training expenses. The use of a managed service rather than an internal team can lead to lower and more predictable costs, which makes budgeting easier.

Increased reliability

Because the Managed Service Provider guarantees their availability at all times, outages are no longer a concern for the company that uses them. The terms of service and level of support are defined in a Service Level Agreement (SLA). So, the company knows exactly what to expect and when.

Unlike an internal team that often moves from one responsibility to another, a managed service provider has plenty of time to improve the services it provides. It can ensure the integrity and security of services, the application of patches and necessary upgrades.

Types of Managed Service Providers

Managed IT services may be used for general or more specialized needs. Often, these services include equipment monitoring and maintenance, systems management, remote server monitoring and management, and network monitoring.

Typically, MSPs operate on a problem-solving model, which is to monitor systems until a failure requires action. Today, many Managed Service Providers are taking a more proactive approach to managing and maintaining equipment, including patch management and predictive system maintenance.

Managed Services – A value added solution

Information technology is increasingly linked to the operational aspect of the enterprise, which means that information technology problems have a greater impact on the enterprise.

A Managed Service Provider (MSP) uses a proactive approach; they aim to mitigate problems before they arise. They do so through professional tools that they have mastered, allowing them to remotely connect to computers, which removes the need for transportation, and offers much faster response time.

MSPs are able to save companies time and money, by automating monitoring and management processes. By doing so, MSPs are sent trouble-tickets, which allows them to fix problems, before their clients even notice them.

Impact on operations

These problems are sometimes grotesque – as in the case of a cyber-attack or a server breakdown.

Calculate how much a server breakdown would cost you here.

But most of the time they are rather hidden. Out-of-sync databases, out-of-date applications, unused licenses, etc. are all aspects that may not seem like a threat to company’s operations in a visible way. However, they do create unnecessary and ever-increasing costs.

As a result of interdependence between IT and operations, and the complexity of information technology, Managed Service Providers allow companies to completely relax and focus on their core business tasks.

Managed services provide absolute added value for your business, and ensure that your IT systems are running smoothly, and are tailored to your business’ needs. MSPs are capable of handling a larger volume of tasks than an IT person, since MSPs consist of a team of specialized IT professionals.

Who should use an MSP?

What type of company can benefit from a managed services contract?

If your company can identify with these challenges, you could be a good candidate, if you are:

  • Experiencing too many service outages and excessive downtime.
  • Not getting the results you want due to a lack of support and service.
  • Spending too much on computers because small fees and hourly rates add up too quickly.
  • Losing data.
  • Exposing yourself to cyber-attacks and security risks.
  • Struggling with productivity due to the lack of computer resources and support, which could be provided by a subscription model.

What should I look for in an IT company?

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Computing has become an integral part of our daily lives. Whether working from home or at the office, a sudden breakdown of your computer equipment can cause you to significantly fall behind, while adding to your stress levels. This does not even take into account the potential consequences that such a breakdown may entail in terms of customer complaints, potentially even resulting in lost customer accounts or legal action on behalf of your customers.

How to choose an IT provider is a critical decision for your business. First, you need to determine whether you’re a good fit for managed IT services. Do you lack internal staff to manage all your IT devices, including both hardware and software platforms, despite the rapid growth of your professional activities? Do you find yourself spending way too much of your valuable time trying to resolve software, hardware or infrastructure-related issues on a regular basis? Are you handling sensitive information? If so, then this is where IT support comes into play!

Outsourcing the following IT Maintenance services will allow you to focus on what you do best:

  • IT managed services
  • Emergency support
  • IT security
  • Data recovery

This applies to all computer products: desktops, laptops, mobile devices, and professional software.

How is IT support implemented?

A company specializing in IT maintenance and support is usually contacted in the event of an IT incident or following difficulties encountered by a user. Its role? To help you resume your activities as quickly as possible, offering you a proper setup designed to mitigate any potential future inconveniences or interruptions to your operations.

IT support includes:

  • Technical assistance.
  • Infrastructure Diagnostic, either remotely or on site.
  • Implementing solutions.
  • Advising and proposing solutions to ensure corrective, preventive and curative maintenance of IT tools.
  • Training employees in the use of different tools.
  • Helping users master new technologies and equipment.

This rapid, professional and tailor-made intervention is made possible thanks to the mastery of many technical skills by the intervention teams. This includes the ability to adapt to new technologies, to implement corrective (reactive) and preventive (proactive) actions, as well as incident resolution, allowing you to resume your activities in peace, without fear of a security breach or malfunction.

Reasons to use an external company specializing in IT maintenance

Outsourcing IT maintenance consists of many advantages for your company:

1. Benefit from the proven expertise of an IT maintenance company

IT maintenance needs vary from one organization to another. The best way to obtain a service that meets your IT performance needs, is to sign up for a service contract that provides personalized advice and support.

2. An IT maintenance company limits your expenses

Outsourcing your IT maintenance allows you to optimize your budget since the expenditure corresponds with the size of your IT fleet.

3. An IT maintenance company provides a qualitative service

Choosing to work with a professional IT maintenance company allows your organization to benefit from quality service, time-savings, improved morale, years of experience, and technical skills.

How to Choose an IT service provider

The world of computing is constantly changing. You must therefore ensure that the provider you choose is at the forefront of information technology, pertaining to their particular expertise or niche. You can consult the web to find out about a given provider’s credibility. For example, you can visit the website of the service provider, and collect some opinions regarding its interventions. One important consideration is how many users will require software and hardware. There are certain IT companies that serve businesses of a certain size, and some that specialize in particular industries. You can also talk to people who have recently used an IT provider, to get a solid referral. However, it is generally recommended to physically meet the service provider. This exchange will allow you to gauge their responsiveness, listening skills, and professionalism. Finally, you can also request professional references and certifications.

Choose an IT provider in your geographic area

In the event of computer failure, one of your first concerns will be responsiveness. The response time of your IT partner may depend on their availability and geographic location, so you should choose to work with a nearby IT maintenance company. In addition, you should have a specific point of contact responsible for your account, or access to an online ticketing system where your need can be labeled as “urgent” if required, which will be put into the queue and treated accordingly. Some issues can be resolved remotely, but a network fault, for example, requires very quick intervention by a field engineer. If you require 24/7 support and instant reaction time, this is certainly something you should consider discussing with your prospective IT solutions providers.

Consider more than just rates

Although everyone may appreciate a bargain; the old adage that you get what you pay for certainly carries some weight in regards to IT support companies. A small business or home IT help desk may offer you service at lower prices, but what kind of service can you expect?
Choosing the company that advertises the lowest rates, is not necessarily advisable, because pricing can point to the level or quality of service that you may receive. There are very few exceptions to this rule. If you compare the hourly rate charged by a computer company, with the amount you lose on an hourly basis when your computers are down, you can obtain an overview of the consequences that such a choice may potentially entail. Consider the cost of hiring an expert as insurance.

Once you consider the following benefits, it becomes clear that the right IT partner is priceless:

  • Long-term cost savings
  • Protect sensitive client and business information
  • Focus on core business activities
  • Uninterrupted uptime
  • Happy team, better morale

Verify technician qualifications and competencies

Above all, you should check their references in the form of customer testimonials and reviews, both online, and by requesting to speak with a few of their clients. Once you have settled on your provider of choice, it is recommended to build a long-term relationship with them.

Collaborating with the same IT provider over the course of time, has many advantages. For example, a familiar technician knows your network, your overall priorities, desired access privileges, and your software configuration, and can in many cases help you more quickly than a new technician, thus reducing your IT support costs.

It is not, however, always possible for the same technician to help you. He or she may be occupied with another customer when you require assistance. Let’s say you’re using a small IT company with one or two technicians. What will happen if your regular technician is busy? What if he’s all the way across the city, and remote desktop just won’t cut it? Or; what if he is simply unresponsive?

In most cases, you will have to be patient and wait for assistance, perhaps until the next day. But if you call upon a particular IT help desk that includes technicians with specific skills and competencies, and ideally a ticketing system, there is a high probability that you will get the help you require when needed.

In general, it is necessary to be well informed regarding the recruitment of a technician for your business. If the IT company addresses availability, delays or response time on its website, bingo! You may be well on your way to finding the right IT partner for your organization.

8 Cybersecurity Tips to Stay Protected in 2022

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The below article has 8 Cybersecurity Tips to Stay Protected in 2022 that can help to improve your safety online!

Cybersecurity is something that should be at the forefront for all considering how much we rely on the online space for so many aspects of our lives. It stems from personal interest to banking to the workplace, and everything in-between. It is extremely important to stay protected in 2022. As technology continues to expand and grow, so does the chance of being in a not-so-safe situation.

https://www.howtogeek.com/778547/cybersecurity-tips-to-stay-protected/

How to Automatically Label and Move Emails in Gmail

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You receive so many emails each day, why not optimize Gmail and have them move the emails for you by setting up labels. The article below will share step by step how to add labels to your emails in Gmail and they will automatically move to the corresponding folder. This will allow you to see them at a glance, and also in their proper folder. It will take some time to set up, however, it will prove to be worth it each day.

Click below to read the full article.

https://www.howtogeek.com/786282/how-to-automatically-label-and-move-emails-in-gmail/

Have You Cleaned Out Your iPhone’s Lightning Port Recently?

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When was the last time you cleaned out your iPhone’s lightning port?

It is commonly neglected, however it is an important thing to do. This can be used to prevent any issues with your iPhone charging if you periodically do this.

The below article will walk you through how to clean iPhone’s Lightning Port properly to ensure optimized use.

https://www.howtogeek.com/772835/have-you-cleaned-out-your-iphones-lightning-port-recently/

Google Says Chrome 99 Is Faster Than Safari on Mac

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Google’s most recent update, Chrome 99 is faster than Safari on Mac. This was not the most significant update by Google, however, it does add speed to Safari and Android.  It is 7% faster than the current Safari, according to Apple’s benchmark test. If you aren’t using Chrome on your Mac, maybe now is the time to start. Read the full article below.

https://www.howtogeek.com/790294/google-says-chrome-99-is-faster-than-safari-on-mac/

5 Tips to Better Organize Your I.T. Department This Summer

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Can you feel it in the air? Spring is just around the corner and while we’re hanging on to every last bit of ski season, we’re also looking forward to the fresh start that comes with a new season.

Many folks take the opportunity when the weather turns warmer to do a spring cleaning at home – throw open those windows, dust off the furniture, and declutter the closets. While you’re at it, take that energy and give your business an I.T. spring clean-up, too!

Here are some of our top tips to declutter your tech set-up and systems this spring and set yourself up for a smooth summer (and rest of the year beyond that).

Spring Cleaning Tip 1: Delete Old User Accounts

When employees leave an organization, there’s typically a set off-boarding process they go through with HR: an interview process, hand-over work to a new hire or colleague, and make sure all loose ends are tied up. But what’s often overlooked is their User Account! Their email address, their log-in access via VPN, etc. – not only do these clutter up your server, but they are a security risk as well!

We’ve actually seen accounts from previous employees still active – with admin rights! We never assume the worst when an employee leaves, but forgetting to remove access rights is a major security risk.

Look through your system or better yet ask us to, and ensure the only active user accounts are for current staff, and that every user has the appropriate permissions.

Spring Cleaning Tip 2: Recycle Old Computers

Whether they’re piled in the corner of someone’s office or stacked in the server room, old machines do nothing but collect dust, take up space, and ultimately get in the way if anyone ever needs to access the area.

We have partnered with the Electronic Recycling Association, a nationwide business, to help you offload your old computers. Contact them directly or ask us about our recycling program, and with our IT Management, we can help arrange to have your office space cleared of clutter as soon as possible – you won’t even have to lift a finger.

Spring Cleaning Tip 3: Organize Your Server Room

Once those old computers have been cleared out, give the rest of your server room a glance. Are there tangled wires everywhere? Multiple different colors that seem to have no rhyme or reason? Servers on the floor, shelves, or stacked on top of each other? A thick coat of dust on everything?

We’ve seen it all when it comes to server rooms, but it’s important to keep them as cleaned and organized as possible. This will help make things a lot easier should a technician providing technical support ever need to access the area to make repairs or if they have to guide one of your staff to assist with troubleshooting.

Spring Cleaning Tip 4: Organize Your File System

Going digital can be both a blessing and a course. While it’s great to get all that paperwork off the floor or out of filing cabinets, it’s so much easier to let old documents gather digital dust, file things in the wrong folders, or have duplicates all over the place.

Set aside some time to do a thorough review of your file systems. Delete any duplicates, ensure that the folder structure and file paths make sense, and ensure the right permissions are given to the right people.

It’s also a good idea to implement a naming convention system if you don’t already have one in place.

Spring Cleaning Tip 5: Have Your Staff Clean Up Their Mailboxes

How old is the oldest email you have in your inbox? I bet it’s old! And the same goes for all of your employees, too. The most likely offenders are your Sent and Deleted Items as well as your Inbox!

Delete anything that’s more than 6 months old (trust us, you won’t need it) and set up a filing system to easily store and find emails for current projects that you must keep.

Spring cleaning isn’t just for your home. Organize your business, clear the clutter, and increase your security with our five tips and get yourself ready for summer. Questions? Email us today and let’s chat about how we can help in implementing effective IT Management services in your Business.

How to Stop Google Chrome From Blocking Downloads

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Have you noticed that Google Chrome will sometimes block your downloads? They do this to protect you against what they believe are “suspicious”  based on their parameters. This can often cause frustration as you know that it is a trusted site and it is not suspicious.

Have you wondered How to Stop Google Chrome From Blocking Downloads?

The below article is going to walk you through step by step on how you can turn off this safety feature to get your downloads without any additional hassle.  You will learn how to do this on a Chrome browser, as well as Android and Apple products.

 

https://www.howtogeek.com/785997/how-to-stop-google-chrome-from-blocking-downloads/

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